TUME YA MADINI - Official Website

DIRECTORATES

The management team of the Commission is headed by the Executive Secretary (ES). The ES exercises supervisory powers over the management of officers and staff of the Commission and is responsible for the day-to-day management of the Commission's affairs, including the implementation of directives issued by the Commission.

The Commission is comprised of five (5) Directorates and six (6) Units, as well as Resident Mines Offices and Mines Resident Offices, as follows:

Mines Inspectorate and Environment Directorate;
Mineral Rights Directorate;
Mineral Audit and Trade Directorate;
Finance and Planning Directorate;
Human Resource Management and Administration Directorate;
Resident Mines Offices;
Mines Resident Offices;
Internal Audit Unit;
Public Relations and Communication Unit;
Information and Communication Technology (ICT) Unit;
Procurement Management Unit;
Legal Services Unit and
Monitoring and Evaluation Unit.

1. MINES INSPECTORATE AND ENVIRONMENT DIRECTORATE

The Mines Inspectorate and Environment Directorate were introduced to carry out inspections, investigations, audits, and monitoring of health, safety, and environmental issues related to mining operations, with the aim of ensuring a safe working environment and environmental protection. The Directorate comprises three sections, namely: (i) the Inspectorate Section; (ii) the Environment Section; and (iii) the Explosives Management Section

Functions:

To monitor and audit environmental performance of mining entities to ensure compliance as per existing legislations;
To verify environmental budgets and expenditures, rehabilitation and mine closure costs incurred by mining entities;
To inspect mining operations;
To conduct investigations and enquiries of mining accidents and incidences; and
To scrutinize and approve designs for mines, processing plant and related structures.

1.1 Inspectorate Section

This Section performs the following activities: -

Inspect mines for safe working and occupational health in compliance with safety regulations;
Inspect and ensure orderly exploitation and exploration and optimal utilization of mineral resources;
Inspect and approve designs for mine, plants and related structures and mine closure plans;
Scrutinize and approve special rules made by Mine Managers for maintenance of order, discipline and prevention of accidents in the mines;
Conduct investigations and inquiries of mining accidents and incidences and prepare reports;
Oversee and coordinate activities of Inspectors of Mines in the country; and
Develop, monitor, evaluate and review implementation of mines inspection guidelines and standards.

1.2 Environment Section

This Section performs the following activities:-

Monitor and audit environmental performance of mining entities;
Verify budgets and actual expenditures incurred by mines on environmental conservation activities;
Review mine closure plan and associated costs;
Participate in the administrative and consultative process for establishment, review and return of rehabilitation bonds;
Assess the adequacy of environmental rehabilitation bond secured by the Government as per existing legislation;
Verify on-site environmental rehabilitation activities and associated costs to assess value for money; and
Initiate and facilitate research in mining environmental management.

1.3 Explosives Management Section

This Section performs the following activities:-

Facilitate issuance of all licenses, permits and certificates related to explosives;
Safety inspection of licensed explosives premises to ensure compliance with the laws and approval of applications for construction of explosives storage facilities and manufacturing;
Oversee destruction of expired and damaged explosives and blasting accessories; and
Facilitate collection of Government revenue from explosives dealings.

2. MINERAL RIGHTS DIRECTORATE

The Mineral Rights Directorate administers mineral licenses, permits, and certificates, and facilitates comprehensive data collection and dissemination. It also facilitates and monitors mineral development. The Directorate comprises two sections: the Mineral Licensing Management Section and the Mineral Rights Development Section.

Functions

To ensure orderly exploration and exploitation of mineral resources in the country;
To advise on the issuance, suspension and revocation of mineral rights, licenses and permits;
To secure a firm basis for comprehensive data collection, interpretation and dissemination on mineral resources to ensure effective exploration and exploitation;
To facilitate and monitor mineral rights development; and
To facilitate collection of Government revenue from Mineral Rights holders;

2.1. Mineral Licencing Management Section

This Section performs the following activities:

Receive and recommend on issuance, revoking and suspension of Mineral Rights, permits and certificates of mining activities;
Scrutinize Feasibility Studies reports submitted by new applicants of Mining and Special Mining Licenses;
Facilitate collection of Government revenue from Mineral Rights holders;
Facilitate resolution of disputes arising out of mining activities;
Prepare periodic information on mineral rights and manage the flow of information between the Central Register and Sub-Registers in the Resident Mines Offices; and
Maintain public cadastral map and cadastral registers.

2.2. Mineral Rights Development Section

This Section performs the following activities:

Conduct inspection and evaluate mineral development and investments on the granted mineral rights;
Liaise with GST to identify and advise on potential and strategic areas suitable for a specific category of mineral development and investments;
Monitor all licenses issued to ensure general compliance of laws and terms and conditions of Mineral Rights, and the approved programs;
Scrutinize Quarterly reports submitted by the mineral right holders;
Advise on best use of the mineral rights ceased by operational of the law;
Monitor and evaluate development of small scale miners operating in demarcated areas; and
Monitor the implementation and compliance of technical support approved to Small Scale Miners;

3. MINERAL AUDIT AND TRADE DIRECTORATE

The Mineral Audit and Trade Directorate is mandated to audit financial performance, local content compliance, mineral production, and mineral sales; to regulate and manage mineral trade; and to prevent and counteract mineral smuggling. The Directorate comprises of three (3) sections: the Financial Audit, Tax Review and Local Content Section, the Mineral Audit and Laboratory Services Section, and the Mineral Trade Section.

Functions

To monitor and audit quality and quantity of minerals produced and sold by large, medium and small-scale miners;
To audit exploration cost, capital investment, revenue generated and operating expenditure of the mining entities;
To analyze minerals samples, sort and assess values of minerals produced by large, medium and small-scale miners;
To counteract minerals smuggling, minerals royalty evasion, manage minerals trade and operations of all Minerals and Gem Houses; and
To audit local contents and Corporate Social Responsibility actual performance against the approved plans; and verify CSR compliance with regards to disclosure requirements.

3.1. Financial Audit, Tax Review and Local Contents Section

This Section performs the following activities:

Audit exploration cost, capital investment, revenue generated and operating expenditure of the mining entities;
Examine and monitor implementation of feasibility reports for existing and upcoming mining projects, and Mineral Development Agreements (MDAs);
Verify forecasted capital investment for the purpose of ascertaining mis-invoicing or any other form of malpractice by mineral rights holder;
Perform financial modeling for existing and upcoming mining projects;
Counteract illicit financial flows and fiscal evasion in the Mineral Sector;
Audit mining entities, dealers and brokers financial and tax records to facilitate collection of Government revenues;
Perform comprehensive tax analysis of the mineral sector and advise on appropriate measures;
Identify potential mining investment projects in need of support and provide link to potential investors;
Scrutinize, verify and approve local content plans and manage its implementation;
Develop and reviewing local content guidelines and Monitoring & Evaluation Framework to facilitate the implementation of local content;
Promote local content activities including supporting national enterprises and Tanzanians to participate in the mining operations;
Design and implement strategies for developing Tanzania local business to become internationally competitively in the mining Industry;
Ensure maximization of value-addition and job creation through the use of local expertise, goods and services, businesses and financing in the mining industry value chain and their retention in the country;
Perform audits of local contents and Corporate Social Responsibility actual performance against the approved plans.
Ensure local content and CSR compliance with regards to laws and Regulations; and
Enhance local capacities in the mining industry value chain through education, skills transfer and expertise development, transfer of technology and know-how and active research, development and innovation programs.

3.2. Minerals Audit and Laboratory Services Section

This Section performs the following activities: -

Plan, develop and coordinate minerals production monitoring strategies;
Analyze minerals samples, sort and assess values of minerals produced by large, medium and small-scale miners;
Carry out sampling of mineral for analysis;
Perform monitoring and auditing of minerals produced by miners;
Provide commercial laboratory services to mineral explorers, miners, mineral traders, dealers, brokers, buyers and exporters;
Prepare, review and implement policies and strategies of minerals valuation and analysis;
Develop, maintain and review quality control standards;
Formulate and review laboratory safety regulations and procedures; and
Provide technical input to the National Gold and Gemstones reserve.

3.3. Mineral Trade Section

This Section performs the following activities:

Facilitate collection of Government revenues from mineral trade;
Manage and control minerals trade and operations of all Minerals and Gem Houses, which comprise of the Mineral Auction Centers, the Mineral Exchange, and the Mineral Clearing Houses;
Conduct sorting and valuation of minerals produced by large, medium and small-scale miners and provide identification certificate, export or import permit, Kimberley Process Certificate and other necessary documents;
Provide indicative prices for minerals produced in the country;
Implement minerals valuation guidelines, regulations and procedures;
Counteract minerals smuggling and royalty evasion in collaboration with relevant authorities to monitor mineral exports and imports; and
Initiate and facilitate research on minerals valuation and advise improvements in national policies governing the mineral sector.

4. FINANCE AND PLANNING DIRECTORATE

The Finance and Planning Directorate provides expertise in finance and accounting, planning, research, and innovation to support the delivery of Commission services, and comprises the Finance and Accounts Section as well as the Planning, Research and Innovation Section.

Functions

To provide technical advice on financial management and accounting services, planning, research, innovation and statistics matters;
To ensure optimal, efficient and effective management and utilization of financial resources;
To coordinate preparations and implementation of plans and budgets for the Commission;
To carry out assessments and evaluation of plans and provide basis for making informed decisions on the future direction of the respective Commission;
To coordinate preparations of Budget Speech and Annual Performance Reports for the Commission;
To institutionalize strategic planning and budget development for the Commission in compliance with the National Planning Frameworks;
To ensure that plans and budgets for the Commission are integrated into the government budgeting process;
To develop guidelines on research and innovation matters for the Commission; and
To coordinate preparation and implementation of risk register for the Institution.

4.1. Finance and Accounts Section

This Section performs the following activities:-

Develop and maintain financial accounting system for management accounts (Account payables, receivables, credit controls and petty cash);
Monitor, evaluate and maintain the Commission's accounts in accordance to generally accepted accounting practices and Government regulations;
Ensure that assets of the Commission are safeguarded against risk to include maintenance of an up-to-date inventory and fixed assets register;
Oversee aspect of finance and accounting functions and provide advice to the management on the financial implication of the business activities;
Oversee the revenue functions across the entire spectrum of the revenue cycle at;
To oversee preparation of final accounts - financial reports, financial performance and perform financial analysis;
Coordinate implementation of auditors' recommendation;
Review and monitor implementation of credit control policies and procedures and review revenue performance;
Develop policies and procedure in compliance with statutory requirement, financial regulation, accounting instructions and international financial reporting standards; and
Ensure that adequate provisions exist for the safe custody of Commission's money, securities and accountable documents.

4.2. Planning, Research and Innovation Section

This Unit performs the following activities: -

Coordinate formulation and preparation of the Institution's medium term strategic plan, annual action plans and budgets;
Develop guidelines on research and Innovation matters for the Commission;
Prepare memorandum of understanding for projects and programs for international financing;
Compile reports on projects, programs and action plans for the Commission and develop strategies for resource mobilization;
Provide technical guidance and support for Institutionalization of Strategic Planning and Budgeting process within the Institution;
Compile implementation reports on Ruling Party Manifesto and Parliament Committee reports;
Coordinate the preparation of budget speech for the Commission;
Carry out research and innovations and provide a basis for making informed decisions on the future direction of the Commission;
Execute the Government's policy regarding scientific and technical research technological development and innovation in the Commission;
Develop guidelines on research and innovation matters of the Commission;
Cooperate with national and international research and development institutions and data centers for the purpose of collecting and exchanging research and innovation information;
Coordinate research activities within the Commission;
Provide technical support in developing research proposals and conducting research to the Directorates and Units;
Formulate and prepare research project proposal for the purpose of soliciting funds from development partners and other sources;
Develop strategies to ensure the use of research findings;
Coordinate management of innovation matters for the Company; and
Coordinate research and innovation matters for making informed decisions.

5. HUMAN RESOURCE MANAGEMENT AND ADMINISTRATION DIRECTORATE

The Human Resource Management and Administration Directorate aims to provide expertise in administrative matters and human resource management in order to improve institutional capacity for effective service delivery. The Directorate comprises two (2) Sections, namely the Human Resource Management Section and the Administration Section.

Functions

To develop and supervise an efficient records and performance management system;
To ensure development and implementation of a satisfactory payroll system;
To handle disciplinary matters and staff welfare in accordance to the law;
To develop and coordinate operationalization of Client Service Charter;
To develop, operationalize and oversee human resources management systems in line with national policies, legislations and directives;
To oversee preparation and implementation of all estate management matters;
To manage human resource and administer staff welfare services;
To develop, review and implement human resources management policies and guidelines for improvement of the terms and conditions of service; and
To coordinate implementation of national anti-corruption strategy.

5.1. Human Resource Management Section

This Section performs the following activities: -

Prepare Annual Personnel Emolument Estimates, administer salaries and payroll;
Prepare and coordinate implementation of staff Performance Appraisal;
Undertake staff disciplinary proceedings;
Carry out human resources planning and development;
To prepare and facilitate implementation of succession plans;
Ensure staff recruitment, placement, transfers and promotions are effected in accordance with approved procedures;
Ensure compliance with Government directives, guidelines, circulars and regulations and Standard Operating Procedures;
Develop, review and implement organizational training programs;
Develop and review organizational HR working tools;
Ensure updated staff establishment and seniority list; and
Process and update staff records;

5.2. Administration Section

This Section performs the following activities: -

Ensure provision of office supplies, conducive working environment and facilities;
Facilitate provision of security services, transport and general utilities;
Coordinate fleet management system as per approved procedures;
Develop and maintain mechanism for management of libraries, office equipment and furniture;
Coordinate, review and implementation of gender, disability and HIV/AIDS policies;
Coordinate implementation of ethics and national anti-corruption strategy;
Oversee and manage Registry and Records Management System;
Oversee and advice in all matters related to Estate Management;
Develop and maintain efficient mechanism for Management of office equipment's and supplies;
Coordinate and supervise outsourcing and services contracts in the Commission;
Handle all protocol matters;
Operationalize Client Service Charter;
Facilitate provision of staff health and welfare services, uniforms, working tools, safety, sports and recreation facilities; and
Facilitate general custodian services of office equipment, buildings.

RESIDENT MINES OFFICE

There are 30 Resident Mines Offices that monitor and administer mining activities in their respective areas to ensure compliance with existing legislation

Functions

Administer and monitor mining activities in the respective areas;
Conduct inspection and auditing on mining entities to ensure safety, occupational health and environmental protection;
Assist in issuance and administration of Primary Mining License, Brokers and Dealer License and related permits;
Manage and administer revenue collection from royalties, rents and other fees as per existing legislations; and
Provide extension services to artisanal and small-scale miners.

MINES RESIDENT OFFICE

The Mines Resident Office monitors mineral production, authorizes access to mineral storage facilities, and oversees the transportation of minerals to Government Mineral Warehouses.

Functions

Monitor day to day production process at the mining site;
Verify records, information and production reports kept by the holder of mineral right;
Authorize entry into the mineral storage facility at the mine on behalf of the Government; and
Oversight over mineral removal and transportation to the Government Mineral Warehouse